{"success":true,"message":"","validationErrors":[],"value":{"jobInfo":{"jobId":5780946,"jobTitle":"Data Coordinator and Office Administrator","infoURL":"https://srca.tedk12.com/hire/ViewJob.aspx?JobID=42","externalJobCode":"42","applicationDeadline":"2026-06-16T03:59:00","displayDate":"2026-06-01T04:00:00","internalDisplayDate":"2026-06-01T04:00:00","postDate":"2026-06-15T15:17:55","startDateShowDay":1,"startDate":null,"jobStatusID":40,"unionID":0,"unionName":null,"jobDescription":"<h1><strong>Office Manager & Data Coordinator</strong></h1>\r\n<h2><strong>Overview of Position</strong></h2>\r\n<p><span style=\"font-weight: 400;\">The Office Administrator & Data Coordinator serves as a key member of the school's operational team and is responsible for managing front office operations, student information systems, admissions, student records, family support services, lunch coordination, and student health services. This position serves as the primary point of contact for students, families, staff, and visitors while ensuring the accuracy and compliance of school data and records. The Office Manager & Data Coordinator works closely with the administrative team to support efficient school operations and provide excellent customer service.</span></p>\r\n<h2><strong>Essential Functions</strong></h2>\r\n<h3><strong>Front Office Operations & Hospitality</strong></h3>\r\n<ul>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Serve as the face of the school, embodying the school's mission and core values.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Provide primary coverage of the front office.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Greet and assist visitors, students, parents, and staff.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Answer and direct incoming phone calls.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Ensure visitor sign-in procedures are followed.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Handle general inquiries and provide exceptional customer service.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Assist students with communication needs, including phone usage and parent contact.</span></li>\r\n</ul>\r\n<h3><strong>Student & Family Support Services</strong></h3>\r\n<ul>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Manage student check-in and check-out procedures.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Maintain and monitor custody documentation and ensure compliance with legal requirements.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Support families with student-related needs and concerns.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Coordinate communication between families and school personnel.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Assist administrators with parent meetings and student support needs.</span></li>\r\n</ul>\r\n<h3><strong>Admissions & Enrollment</strong></h3>\r\n<ul>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Coordinate student enrollment and admissions processes.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Manage open enrollment and lottery processes as applicable.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Maintain enrollment records and documentation.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Assist prospective families through the admissions process.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Support student recruitment and retention efforts.</span></li>\r\n</ul>\r\n<p>&nbsp;</p>\r\n<h3><strong>Data Management</strong></h3>\r\n<ul>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Maintain accurate student records in Infinite Campus and other school databases.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Manage student cumulative records and transfers.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Ensure compliance with state reporting requirements.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Work with third-party providers to maintain student information systems.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Generate reports and maintain data integrity.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Support state testing, attendance, and accountability reporting.</span></li>\r\n</ul>\r\n<h3><strong>Attendance</strong></h3>\r\n<ul>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Manage daily attendance procedures.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Monitor attendance accuracy and compliance.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Communicate attendance concerns with families.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Coordinate attendance interventions with administration.</span></li>\r\n</ul>\r\n<h3><strong>Student Health & Medication Administration</strong></h3>\r\n<ul>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Maintain student health records and required documentation.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Coordinate compliance related to immunizations, health forms, and medication documentation.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Provide basic first aid and care for ill students.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Administer medications to students in accordance with school policies and physician orders.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Maintain medication logs and documentation.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Communicate with parents regarding student health concerns.</span></li>\r\n</ul>\r\n<h3><strong>Communications</strong></h3>\r\n<ul>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Support school-wide communication efforts with students and families.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Assist administration with internal staff communications.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Help maintain calendars and school information systems.</span></li>\r\n</ul>\r\n<h3><strong>Event & Operational Support</strong></h3>\r\n<ul>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Maintain a comprehensive school calendar.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Assist with school events, registration activities, and special programs.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Provide operational support to school administration.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Support school initiatives and projects as assigned.</span></li>\r\n</ul>\r\n<h3><strong>Additional Duties</strong></h3>\r\n<ul>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Perform other duties as assigned by the Executive Director or designee.</span></li>\r\n</ul>\r\n<p>&nbsp;</p>\r\n<h2><strong>Qualifications</strong></h2>\r\n<ul>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Strong interpersonal and customer service skills.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Excellent organizational and multitasking abilities.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Experience working with student information systems, preferably Infinite Campus.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Proficiency with Google Workspace and Microsoft Office.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Ability to maintain confidentiality.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Experience in school operations, admissions, office management, or data management preferred.</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Medication administration certification (or willingness to obtain training).</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Ability to work effectively with students, families, and staff.</span></li>\r\n</ul>\r\n<h2><strong>Supervision</strong></h2>\r\n<ul>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Reports to: Executive Director or Designee</span></li>\r\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Supervises: Front office support staff as assigned</span></li>\r\n</ul>","jobTypeName":"Full-time","positions":1,"payDisplay":1,"payMin":31000.00,"payMax":45000.00,"payTypeName":"","employerID":101616,"employerTypeID":30,"employerName":"Shining Rock Classical Academy: CFA","employerDescription":null,"employerShowImage":0,"eoeStatement":"x","requirements":null,"experienceRequired":2,"degreePreferred":30,"eligibleRequired":1,"degreeTypeName":"Associate","instructions":null,"internalQuestionsRequired":0,"employerAccountTypeID":21,"contactFirstName":"Joshua","contactLastName":"Morgan","contactTitle":null,"contactAddress1":"1023 Dellwood Road","contactAddress2":"","contactCity":"Waynesville","contactCountryID":1,"stateName":"North Carolina","countryName":"United States","contactPostalCode":"28786","contactPhone":"828.476.5150","contactFax":null,"contactEmail":"jmorgan@shiningrock.org","shiftType":"Full-Time","salaryCode":"Per Year","contactUserID":349873,"displayEmployer":"Shining Rock Classical Academy","closeDate":"2026-06-16T03:59:00","timeZone":"Eastern Standard Time","internalCloseDate":"2026-06-16T03:59:00","employmentStartDateTBD":false,"activeEmployer":true},"jobCategories":[{"category":"Support Staff","subCategory":"Clerical"},{"category":"Support Staff","subCategory":"Receptionist"},{"category":"Support Staff","subCategory":"Secretary"}],"applicationQuestions":null,"jobBoards":[{"jobBoardName":"North Carolina School Jobs","jobBoardUrl":"https://northcarolina.schoolspring.com"},{"jobBoardName":"Shining Rock Classical Academy","jobBoardUrl":"https://srca.schoolspring.com"}],"jobLocations":[{"locationID":173994,"locationName":"Shining Rock Classical Academy","displayLocation":"Waynesville, North Carolina","latitude":35.5213,"longitude":-82.9868,"locationDescription":null,"locationShowImage":0}],"baseDomainURL":null,"jobApplicationId":null,"jobApplicationStatusId":null,"jobBoardDistrict":true,"formattedExternalCloseDate":"Jun 15, 2026 11:59 PM (Eastern Standard Time)","formattedInternalCloseDate":"Jun 15, 2026 11:59 PM (Eastern Standard Time)","isAtsJob":true,"jobApplicationDate":null}}