Full-Time and Permanent; Non-Exempt; 7.5 Hours/Day; 220 Days/Year; 11 Months/Year; Grade GG
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General Responsibilities
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This position is responsible for assisting The Governor’s School for the Arts (GSA) administrators and office manager with routine and complex administrative tasks; to include maintaining student records. Under supervision of the office manager, this position is also responsible for knowledge of school routines and procedures; knowledge in multiple complex computer programs; preparing and maintaining computerized records for students; and requires strict confidentiality. This position is responsible for attendance, scheduling, grades, and paperwork associated with the audition process. Also requires advanced computer knowledge and writing skills.
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Education and Experience
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Graduation from high school, including or supplemented by various courses in business, typing, and data processing and at least 2 years of responsible office clerical experience, preferably in a school; or any equivalent combination of education and experience that would provide the above noted knowledge, skill, and ability.
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Essential Job Functions
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Responsible for registering students, processing withdrawals, sending/receiving transcripts, loading the schedule and maintaining student records, including communicating grade reports to stakeholders.
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Performs attendance and student accounting tasks.
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Performs full range of intermediate clerical tasks as assigned by school office manager to support school administration, teachers and general school operations.
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Files a variety of documents according to established procedures.
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Responsible for processing and maintaining records of student forms and cumulative files.
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Production and management of student identification badges and email addresses.
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General knowledge of office practices, procedures and equipment; general knowledge of school system routines and procedures; general knowledge of business English, spelling and office terminology.
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Ability to work under pressure and still meet deadlines with frequent interruptions.
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Thorough knowledge of or ability to quickly learn procedures of the office or task to which assigned.
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Ability to operate personal computers, and data terminals, and to complete routine memos and letters from general instructions.
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Ability to prepare and maintain computerized records and programs; handle all student data reporting needs.
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Ability to operate a variety of standard office equipment.
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Ability to communicate clearly and concisely, both orally and in writing.
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Ability to operate in both Microsoft and Google.
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Ability to deal with students, families and the public, tactfully and courteously; ability to establish and maintain effective working relationships with others.
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Good organizational skills, communication skills, and customer service.
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Serves as backup to other clerical staff as required or assigned.
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Maintain student information in line with local, state, federal laws, codes, policies, guidelines and rules.
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