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LOCATION: Avery County Schools
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TERMS OF EMPLOYMENT: 11 Months (Salary Dependent Upon Experience)
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BENEFITS: Health, Vision, Dental, etc. are available for purchase. Employees earn sick and vacation time on a monthly basis.
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An employee in this class performs technical-clerical work preparing and maintaining a variety of computer databases pertaining to student attendance and demographic statistics in an assigned school. Work involves utilizing specialized computer-driven file maintenance, word processing and spreadsheet programs which are part of the Student Information Management System to develop and maintain records of student attendance, class schedules, grades, demographic statistics, immunizations, etc. and preparing associated reports. Employee is responsible for reviewing forms and handwritten information, and entering data into proper computer files, often utilizing specialized codes and abbreviations; utilizing scanner devices to input data; updating files on a daily basis; printing reports; and preparing daily back-up copies of records on storage disks. Employee is also responsible for troubleshooting errors or other operational problems with computers and peripheral equipment, installing computer program software, and preparing various correspondence and forms. Work also involves general clerical work, such as answering telephones and assisting visitors to the school office.
\r\nUtilizes the computerized Student Information Management System, a computer-driven system of word processing, spreadsheet and file maintenance programs, to enter, store and/or retrieve information as requested or as otherwise necessary.
\r\nSelects data from varied sources, and summarizes information for standard reports, including preparing reports for submission to school administrators, school system administrators, and State Department of Public Instruction, as required or as requested, ensuring delivery in a timely manner; records various files on storage disks as backup copies or for delivery to appropriate officials or offices.
\r\nPrepares and maintains computer records of daily student attendance from submitted forms; reviews late-arrival forms and reconciles with absences to create “tardy” lists; reviews check-out forms, and reconciles with absences to create “early leave” correspondence to students’ parents to advise of excessive absences, absences, according to established policies,
\r\nPrepares attendance reports and reconciles manual and computer reports monthly.
\r\nPrepares and maintains database of student enrollment, recording such data as student’s name, address, parents or guardians, sex, race, immunization record, grade of assignment, class schedule, grades, school bus assignment, lunch period assignment, medical needs, emergency contacts, etc.; records student suspensions and prepares periodic statistical reports; records students’ withdrawal from school enrollment, recording reasons for withdrawal and students plans, as available, and preparing periodic statistical reports; prepares and maintains daily backup records on storage disks.
\r\nPrepares and maintains records of exceptional students being served by school, including student’s enrollment and personal data, and specific handicap(s) of individual students.
\r\nMay compare various data against data in secondary or previously used information system, contacting such officials as necessary to resolve discrepancies.
\r\nTroubleshoots hardware and software problems and errors in computer equipment or software, determines cause of error or stoppage and applies corrective steps or standard operational techniques, in cases where stoppage can be corrected; develops remedies to identified program deficiencies or operational failures.
\r\nPerforms routine maintenance on computers and peripheral equipment.
\r\nAttends seminars, conferences, workshops, classes, lectures, etc. as appropriate, to enhance and maintain knowledge of trends and developments in the field of database management, with specific emphasis on use of the SIMS system.
\r\nAssists teachers and principals with scheduling projects.
\r\nPerforms other related work as required.
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Graduation from high school with 1 – 2 years of clerical or office support experience; or an equivalent combination of experience and training.
\r\nMust be able to use a variety of automated office equipment such as computers, copiers, typewriters, calculators, etc. Must be able to exert a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
\r\nRequires ability to speak and/or signal people to convey or exchange information.
\r\nRequires the ability to read a variety of correspondence, reports, handbooks, forms, lists, etc.
\r\nRequires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
\r\nRequires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.
\r\nRequires the ability to handle a variety of office machines, etc.
\r\nConsiderable knowledge of the operations of the department.
\r\nGeneral knowledge of common word processing, spreadsheet and file maintenance programs.
\r\nGeneral knowledge of the principles of organization and administration.
\r\nAbility to transcribe information and to prepare standardized forms, letters and reports from that information.
\r\nAbility to operate common office machines.
\r\nAbility to process documents such as purchase orders, invoices, etc.
\r\nAbility to sort and distribute documents.
\r\nAbility to maintain complete and accurate records and to develop standard reports from those records.
\r\nAbility to respond to questions based on considerable knowledge of the department.
\r\nAbility to understand and follow oral and written instructions.
\r\nAbility to type accurately at a moderate rate of speed.
\r\nAbility to establish and maintain effective working relationships as necessitated by work assignments.
\r\nEXPECTATIONS:
\r\nProvide daily lunch coverage for the front office secretary. Schedule will be determined by the principal. In order to assist in the front office, the data manager’s office will be located in office 103.
\r\nOnly guidance counselors will make student schedule changes. All student schedule changes will be approved by the principal.
\r\nStudents are expected to be in class at all times. Students should not be spending time in the data manager’s office for any reason.
\r\nThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job.
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