In addition to the primary job responsibilities listed in the general Principal Office Assistant 1 job description,
\r\nthe Principal Office Assistant I for SWS needs to:
\r\n· Contacts staff or necessary support for student in crisis. Provides assistance as needed in dealing with emergencies.
\r\n· Inputs class attendance daily and follows-up on students who are absent.
\r\n· Collects and accounts for funds for field trips, hold slips and fundraisers.
\r\n· Oversees the enrollment and admissions process.
\r\n· Supervises work-study students.
\r\n· Participates in staff meetings and takes notes.
\r\n· Maintains an accurate database of students for staff use.
\r\n· Prepares and sends mailings throughout the year.
\r\n· Assigns mailboxes and lockers to students.
\r\n· Distributes homeroom literature.
\r\n· Maintains and distributes hold slips.
\r\n· Maintains school-within-a-school database.
\r\n\r\n
In addition to the primary job responsibilities listed in the general Principal Office Assistant 1 job description,
\r\nthe Principal Office Assistant I for OFC needs to:
\r\n· Contacts staff or necessary support for student in crisis. Provides assistance as needed in dealing with emergencies.
\r\n· Inputs class attendance daily and follows-up on students who are absent.
\r\n· Participates in staff meetings and take notes.
\r\n· Interacts with at-risk students on a regular basis. Monitors Opportunity for Change students in the hall, classrooms and office.
\r\n· Maintains up to date database of all contact information for Opportunity for Change students for frequent emergency calls.
\r\n· Maintains and distributes holding slips.
\r\n· Prepares and sends mailings throughout the year.
\r\n· Assigns lockers.
\r\n· Distributes homeroom literature.
\r\n· Troubleshoots computer problems.
\r\n\r\n
PRINCIPAL OFFICE ASSISTANT I
\r\n(PRINCIPAL CLERK I)
\r\nPosition Purpose:
\r\nThe purpose of this position is to perform complex office duties under general direction of a head clerk or an administrative employee. Work requires initiative and independent judgment in the application of prescribed policies, procedures, and methods. Performs all other related work as required.
\r\nEssential Functions:
\r\n(The essential functions or duties listed below and on attachments are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)
\r\n· Provides customer service by answering questions both in person or by telephone; provides information relative to departmental procedures; refers individuals to appropriate source as required. · Performs all general clerical duties including, but not limited to, word processing, making copies, filing, data entry, answering the telephone, opening and delivering mail, etc. Maintains records and files. Drafts correspondence. Schedules and maintains appointments.
\r\n· Maintains department related data, gathers information and insures the timely preparation and coordination of a variety of reports.
\r\n· Prepare all necessary administrative documents to ensure the timely and accurate processing of the Department’s business functions including, but not limited to requisitions, receiving invoices, budget transfers, supporting documentation, etc.
\r\n· Maintain internal control system for monitoring, ordering and distributing materials and office supplies. Tracks the department budget.
\r\n· Performs similar or related work as required.
\r\nSupervision:
\r\nComplexity: Performs varied and responsible functions requiring a thorough knowledge of departmental operations and the exercise of judgment and initiative, particularly in situations not clearly defined by precedent or established procedures.
\r\nIndependent Action: Works under general supervision, following department rules, regulations and policies, requiring the ability to plan and perform operations, and to complete assigned tasks according to a prescribed time schedule. Refers all questionable cases to supervisor.
\r\nSupervisory Responsibility: May supervise up to 3 other clerical staff or students doing similar work. Assigns tasks and monitors progress but does not participate in hiring, firing or disciplining staff.
\r\nWork Environment:
\r\nWork is performed in an office environment. Majority of work is performed in a moderately noisy work environment, with frequent interruptions.
\r\n· Operates computer, printer, telephone, copier, facsimile machine and all other standard office equipment.
\r\n· Makes frequent contact with school department staff. May have contact with the public, students, parents, vendors, and outside agencies and organizations.
\r\n· Employee may have access to departmental confidential information.
\r\n· Errors could result in delay or loss of service.
\r\nRecommended Minimum Qualifications:
\r\nEducation, Training and Experience:
\r\nHigh school education and two to three years of clerical experience or any equivalent combination of education, training, and experience.
\r\nKnowledge, Ability and Skill:
\r\nKnowledge: Thorough knowledge of office procedures, practices and terminology. Thorough knowledge of departmental operations. Knowledge of the operation of computer software applications.
\r\nAbility: Ability to communicate effectively and tactfully with staff, students and the public. Ability to compose correspondence. Ability to prioritize and complete multiple tasks at one time with frequent interruptions. Must be able to operate a personal computer and display intermediate skill when using software programs for word processing, database, spreadsheets and other software as required by the position.
\r\nSkill: Good customer service skills. Strong organizational skills. Skill in all of the above listed tools and equipment.
\r\nPhysical Requirements:
\r\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, communicate, or hear; occasionally required to walk, must be able to handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move objects weighing up to 15 pounds. Vision and hearing at or correctable to normal ranges. This position requires the ability to operate a keyboard and calculator at efficient speed.
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