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SENIOR STUDENT INFORMATION SYSTEMS SPECIALIST
JOB SUMMARY:
Under general supervision of the assigned administrator, the Senior Student Information Systems
Specialist serves as the District's lead functional and technical resource for the Student Information
System (SIS), the California Longitudinal Pupil Achievement Data System (CALPADS), the
California Statewide Assignment Accountability System (CalSAAS), and related enterprise data
systems. The Senior Specialist plans, administers, integrates, and continually improves applications
and data processes; leads state and federal reporting; establishes data governance, quality, privacy, and
security standards; and develops advanced reports, dashboards, and data visualizations. The position
works independently; exercises sound judgment, coordinates cross-department projects and vendors,
and translates complex data and technical requirements into actionable guidance for administrators and
staff.
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DISTINGUISHING CHARACTERISTICS:
This advanced-level classification has districtwide responsibility for student information systems,
statutory reporting, data integration, and analytics. Incumbents perform complex work requiring
independent analysis, interpretation of regulatory requirements, project leadership, and
recommendations that affect district operations and decision-making. The position may provide
technical direction and work guidance to staff but does not exercise formal supervision.
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ESSENTIAL FUNCTIONS:
? Serves as the districtwide functional and technical lead for the SIS and related enterprise data
applications. Administers the application and database, including configuration, business
processes, data structures, annual rollover, releases, upgrades, user access, workflow, testing,
security, and performance monitoring.
? Manages and prioritizes escalated service requests and system incidents; establishes response
expectations, identifies root causes and recurring trends, and develops and tests solutions with
users, technology staff, vendors, and outside agencies. Recommends process, system,
documentation, and training improvements.
? Develops and manages the annual SIS and reporting calendar, dependencies, milestones, and
communications for enrollment, scheduling, attendance, grade reporting, statutory submissions,
and year-end processes.
? Establishes and enforces districtwide data governance, validation, data definitions, and
role-based access controls to safeguard confidential student and employee information under
applicable privacy laws, security standards, District policy, and records-retention requirements.
? Audits data quality, access, handling, and sharing; reconciles enrollment and accountability
measures; resolves recurring exceptions with data owners; documents corrective action;
monitors performance indicators; and prepares certification evidence and recommendations for
administrator approval.
? Interprets and implements state and federal statutes, regulations, business rules, and reporting
guidance; assesses operational impacts, communicates requirements, and updates systems,
procedures, and training to maintain compliance.
? Leads end-to-end CALPADS reporting, including Fall 1, Fall 2, End-of-Year 1-4, maintenance,
certification, amendments, audit support, and resolution of fatal errors and certification
discrepancies; coordinates SARC, CRDC, and other assigned collections. Produces, validates,
certifies, and securely transmits extracts and reports to agencies and authorized partners within
required timelines and privacy and data-sharing protocols.
? Coordinates CalSAAS data review with Human Resources and the county office of education;
reconciles staff, course, and assignment data with CALPADS; researches exceptions,
documents supporting evidence, and coordinates data corrections and timely responses.
? Serves as the primary liaison with district departments, school sites, county offices, the
California Department of Education, vendors, and other agencies on SIS operations, reporting,
data quality, and issue resolution. Consults on enrollment, attendance, scheduling, assessment,
and grading; facilitates decisions aligning business practices and system configurations with
compliance and accurate reporting; and represents the District in related meetings, workgroups,
trainings, and professional networks.
? Designs, documents, tests, and monitors secure data integrations and transformations among
the SIS and secondary systems using complex queries, imports/exports, automated file
exchanges, application programming interfaces, or other available integration tools.
? Validates, creates and maintains complex reports, dashboards, scorecards, and visualizations for
administrators, staff, the Board, and agencies. Partners with instructional leaders and program
staff to define key performance indicators, analyze programs and operations, and communicate
trends, exceptions, and findings supporting planning, resource allocation, improvement, and
equitable student outcomes.
? Leads cross-functional software and data projects from requirements analysis through
implementation and review, including plans, stakeholder and vendor coordination,
configuration, testing, user acceptance, deployment, documentation, training, and change
management.
? Maintains expert knowledge of SIS capabilities, reporting requirements, and emerging practices
to evaluate new features, modules, and related software.
? Provides technical direction and work guidance to technology staff, data stewards, school-site
personnel, and users.
? Maintains technical and operational documentation, including data dictionaries, system
inventories, integration maps, procedures, controls, user guides, job aids, and
business-continuity and recovery procedures.
? Delivers role-based training, workshops, and presentations for technical and non-technical
audiences to promote consistent practices and shared accountability for data quality.
? Participates in district mandated training and retraining programs.
? Performs other duties as assigned.
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JOB REQUIREMENTS
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KNOWLEDGE OF:
? Advanced principles and administration of student information systems, databases, and
analytics platforms, including configuration, testing, releases, troubleshooting,
performance, access controls, and vendor support; relationships among assessment,
attendance, enrollment, scheduling, grading, demographic, and accountability data; and
related district and department operations and policies.
? Advanced spreadsheets, relational databases, SQL or comparable query languages, and
business intelligence, dashboard, graphing, and visualization tools; research, evaluation,
statistical analysis, performance measurement, and clear technical, procedural,
analytical, and executive-level communication of findings and recommendations.
? CALPADS data structures, business rules, submission cycles, certification
requirements, audit practices, and timelines; CalSAAS assignment-monitoring
workflows, exception review, documentation, and the relationship between CALPADS
assignment data and educator credential authorizations; and SARC, CRDC, and other
applicable state and federal reporting requirements.
? Data integration and interoperability concepts, including data mapping, validation,
transformation, secure file exchange, common data formats, and application
programming interfaces.
? Principles of data governance, data quality, metadata and documentation, student data
privacy, cybersecurity, records management, and role-based access.
? Adult learning, user training and support, consultation, facilitation, presentation,
negotiation, and collaborative problem-solving methods for explaining complex
systems, regulations, and data findings to technical and non-technical audiences.
? Project management, requirements gathering, process improvement, testing,
implementation, change management, and stakeholder communication; software
selection, vendor management, service-level monitoring, and lifecycle planning.
ABILITY TO:
? Work independently with initiative and sound judgment within applicable laws,
policies, and professional standards; organize work, manage competing priorities, lead
complex assignments, and meet regulatory and operational deadlines with minimal
direction.
? Interpret technical specifications, data layouts, system documentation, and regulatory
guidance; translate business and reporting requirements into applications, data
structures, integrations, access models, and scalable procedures. Lead process analysis
and communicate project scope, risks, dependencies, milestones, and outcomes.
? Communicate complex technical, regulatory, and analytical information clearly in
narrative, visual, and presentation formats for staff, administrators, the Board,
community audiences, vendors, and agencies. Consult with users, resolve application
problems and conflicts, facilitate decisions, and lead cross-department collaboration that
builds effective relationships and shared ownership of data and systems.
? Develop, test, document, and maintain complex queries, scripts, automated processes,
data exchanges, reports, and dashboards that improve accuracy, timeliness, efficiency,
and access to information. Analyze and interpret large, complex data sets to identify
trends and exceptions and produce evidence-based findings and recommendations.
? Troubleshoot complex application, integration, reporting, and data-quality issues
through root-cause analysis. Evaluate functionality, performance, usability, security,
data quality, business value, alternatives, and risks; implement solutions or develop
recommendations and business cases for configuration changes, enhancements,
integrations, or replacement.
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EDUCATION AND EXPERIENCE:
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? Education: A bachelor's degree from an accredited college or university in information systems,
data science or analytics, computer science, business, education, research, statistics, or a related
field is preferred. Additional qualifying experience may substitute for education on a
year-for-year basis.
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? Experience: Three years of increasingly responsible experience administering a student
information system or comparable enterprise data system, performing complex data analysis
and reporting, and supporting data integrations, including responsibility for state or federal
reporting. Experience with CALPADS, CalSAAS, and a K-12 public education environment is
highly desirable.
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LICENSES AND OTHER REQUIREMENTS:
1. Valid California Class C driver's license and evidence of eligibility for insurance.
2. Valid First Aid and CPR Certificate may be required.
WORKING CONDITIONS:
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ENVIRONMENT:
1. Office environment
2. Long periods of time sitting at a computer screen
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PHYSICAL DEMANDS:
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With or without reasonable accommodations
1. Dexterity of hands and fingers to operate a computer keyboard
2. Seeing to read a variety of materials
3. Standing, walking, sitting
4. Lifting of objects up to 25 pounds
5. Hearing and speaking to exchange information and make presentations
Board Approved 10.20.2026
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